CORPORATION INFORMATION Home Entity Types C Corporation S Corporation This is a list of important items to know before you actually file your articles of incorporation. Each state is different, therefore you must contact your Secretary of State, your CPA and your legal counsel.
Furthermore you must consider the appropriate business entity.
Furthermore you must adhere to the corporate formalities.
Do not become frightened - this is simple, you can do it, it is only new to you.
If you are already the controlling shareholder in a corporation, then you should update your current corporate information records for the following items (some may not apply to an update of an existing corporation)
Client's name __________
Contact person __________
Type of business __________
Purpose of business __________
Date business to begin __________
Financial structure of business __________
Loans to be made to the corporation __________
Name of accountant __________
Address __________
Phone no. __________ Fax no. __________
Name of Insurance agent __________
Address __________
Phone no. __________ Fax no. __________
Referred By __________
Name of financial consultant __________
Address __________
Phone no. __________ Fax no. __________
Names of previous attorneys __________
Addresses __________
Phone no. __________ Fax no. __________
Matters handled by that attorney __________
State of incorporation __________
Name of corporation--1st choice __________
2nd choice __________
3rd choice __________
Date checked for availability __________
Application for reservation of corporate name required--
Yes_____ No_____
Registered agent's name __________
Address __________
Phone no. __________ Fax no. __________
Principal place of business __________
Will the corporation use an assumed name certificate--
Yes_____ No_____
If yes, assumed name to be used __________
Withdraw assumed name of unincorporated business--
Yes_____ No_____
Send Notice to creditors of incorporation for an ongoing business--
Yes_____ No_____
Publish notice in newspaper for incorporation of an ongoing business--
Yes_____ No_____
Counties to file assumed name in __________
File Assumed Name with secretary of state's office--
Yes_____ No_____
Fiscal or calendar year for corporation __________
Will corporation conduct business in other states--
Yes _____ No _____
If yes, name of states and counties __________
Names under business will be conducted __________
Subchapter S status--Yes _____ No _____
Business location--own _____ lease _____ assignment of lease _____
Preparation of lease __________
Name of landlord __________
Incorporators' names __________
Addresses __________
Phone no. __________
Initial director's name __________
Address __________
Phone no. __________
Initial director's name __________
Address __________
Phone no. __________
Initial registered agent's name __________
Address __________
Phone no. __________
Type of corporation--profit __________ nonprofit _____ limited liability _____
close corporation __________ regular stock corporation __________ Subchapter S _____
Period of duration--perpetual __________ other __________
Corporate purposes:
General purpose clause __________
Specific purpose clause __________
Capitalization--common stock _____ number of authorized shares __________
Par value $ __________ classes __________ pre-emptive rights __________
Full _____ limited __________ denied __________
Cumulative voting--granted __________ denied __________
Other rights and preferences __________
Preferred stock __________ no. of shares __________ par value $ __________
No par __________
Dollar par value __________
Par Value at $ __________ - __________
Original Shareholders:
Name __________
Address __________
Phone no. __________
Number of shares __________
Name __________
Address __________
Phone no. __________
Number of shares __________
Name __________
Address __________
Phone no. __________
Number of shares __________
Name __________
Address __________
Phone no. __________
Number of shares __________
Order Corporation minute book--Yes _____ No _____
Type __________
Date ordered __________
Cost $ __________
Bylaws--long __________ short __________
Date and place for annual meeting of shareholders __________
Add to calendar each year--Yes _____ No _____
Date and Place for special meeting of shareholders __________
Location __________
Who may call special meetings other than the President or Board of
Directors and holders of not less than 1/10 of the shares __________
Quorum requirements __________
Number of votes needed for action of which a quorum is required _____
Record Date for determination of shareholders entitled to vote or
Receive dividends __________
Proxy information for shareholders __________
Directors:
Number of directors __________
Name __________
Address __________
Phone no. __________ Fax no. __________
Name __________
Address __________
Phone no. __________ Fax no. __________
Name __________
Address __________
Phone no. __________ Fax no. __________
Name __________
Address __________
Phone no. __________ Fax no. __________
Term of directors __________
Staggered terms, if desired __________
Qualifications for serving __________
Compensation __________
Meeting of directors
Annual meeting--date __________ time __________
Place __________
Notice requirements __________
Regular meeting--date __________ time __________
Place __________
Notice requirements __________
Special meeting--date __________ time __________
Place __________
Notice requirements __________
Quorum requirements for directors __________
Officers:
President __________
Vice-President __________
Secretary __________
Treasurer __________
Qualifications __________
Compensation __________
Organizational meeting:
Date __________ time __________
Place __________
Names of initial directors named in the Articles of Incorporation __________
Names of persons to serve as directors (if different from the initial directors) __________
Date of filing Articles of Incorporation with secretary of state __________
Name of the chairman of the organizational meeting __________
Name of the secretary of the meeting __________
Names of persons who were elected to serve as corporate officers:
President __________
Vice-President __________
Secretary __________
Treasurer __________
Corporate Chairman __________
Other __________
Compensation of officers __________
Bank information:
Name and address where bank account will be located:
Name __________
Address __________
Bank officer __________
Account no. __________
Banking resolutions to be prepared or use bank standard form--
Yes_____ No_____
Name and corporate office of persons authorized to draw checks or make loans on the corporation's behalf __________
Purchase of stock/shares
Name __________
Amount __________ no. of shares __________
Address __________
No. of shares purchased by each person __________
Health and accident plan--Yes_____ No_____
1244 Stock Plan--Yes_____ No_____
Maximum number of shares to be issued __________
Consideration __________
Maximum number of shares to be received __________
Other agreements:
Buy-sell agreement--Yes_____ No_____
Employment or management agreement--Yes_____ No_____
Compensation agreement--Yes_____ No_____
Expense agreement--Yes_____ No_____
Restrictive covenant agreement--Yes_____ No_____
Retirement plan requested--Yes_____ No_____
Wills, estate plan or financial planning--Yes_____ No_____
Fee: $ __________
Special handling fee requested $ __________
Regular mail _____ Other __________
End Notes - Please Consider: Which Entity Type?
Who Shares What, When, How, Where, Why, How Much?
What Advisers?
Terms of management changes?
Terms of officer and director changes? 
Who does what - when - if the business must be closed? 
Provide for disasters - economic, poor results of new customers, unfair competition, weather, political, and any other imaginable.
Provide for real home runs, profits, cash flow planning, etc. 
Income tax and other taxes.
Asset Protection.
Profit Retention and Protection. 
A Plan to keep the inflow and reduce the outflow. 
A scenario for each of three possibilities - worst case, best case and
most probable. 
Think about (even a small business you will wear many "hats") Marketing, Finance, Tax, Personnel, Production, Receiving and shipping, Property, Equipment and Location, Billing and Accounts Payable, Daily Control, Internal Control, Management Reports, Etc.
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